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February 12, 2007

ISAT & IAA (writing) Test shipments

This went out today from Pearson to all ISAT and IAA (writing) district test coordinators. If you have any questions regarding your material shipment or have question about the functionality of Pearson's Assessment Network, contact Pearson's Illinois Customer Service Center at 800-627-7990, state code 814.

TRACKING YOUR ISAT AND IAA TEST MATERIAL SHIPMENTS

February 12, 2006

Non-Secure test materials for the Spring 2007 ISAT test administration have begun shipping from Pearson Educational Measurement's distribution facility in Iowa City, Iowa. ISAT materials are being distributed in two distribution waves: Non-Secure Test Materials and Secure Test Materials.

  • Non-Secure test material includes Coordinator Kits, Student ID Labels (pre-ID), and answer documents for grade 4-8. (Grade 3 answers are written in the actual test booklet and therefore, a secure item.) . Shipping has been underway since last Thursday
  • Secure test material includes bulk Test Administration Manuals, and all test booklets grade 3-8.

Note: You will be receiving 2-sets of green and red return labels – one set in your non-secure material shipment (within your Coordinator Kits), and one set within your secure material shipment. This is being done so that you will have sufficient return labels for returning test materials to Pearson.

TEST MATERIAL ARRIVAL – ISAT test materials are being distributed in accordance with your scheduled testing window. With the exception of test materials for year-round schools, non-secure test materials will arrive approximately two-weeks prior to your scheduled test window. This will allow you sufficient time to apply Student ID Labels (pre-ID) to the grade 4-8 answer documents. Secure test materials, will arrive approximately one week prior to your scheduled testing window.

Spring 2007 IAA Writing test materials will be distributed the week of March 12, 2007.

ADDITIONAL ORDERS – If you place an Additional Order for test materials, your additional order will not be shipped until your initial material shipment has been shipped.

To order Additional Materials:

  • Log onto Pearson's Assessment Network at www.pearsonaccess.com/il using the user ID and was distributed the week of December 11, 2006. Assessment Network user ID and passwords were distributed at a district level and are not available at a school level unless distributed internally.
  • Select the ORDERS tab at the top of the page.
  • To the far right hand side of your screen, towards the top of the page, there is a dropdown box, select ISAT & IAA Spring 2007 (for placing ISAT Additional Orders) or IAA Spring 2007 Additional Orders (for placing IAA Additional Orders. The page that will be displayed will provide you with a brief overview of how to order your additional test materials.
  • Select the Order sub-link, located towards the upper left hand side of the page. Your material distribution profile and additionally orderable materials will then display.
NOTES:
  • Additional Order must be place via Pearson's Assessment Network. Telephoned, faxed or e-mailed additional orders will not be processed.
  • Additional Orders will be sent to the same location your initial material shipment was sent.
  • We ask that you place ONLY ONE Additional Order. Before you place an Additional Order make sure that you have communicated with all testing coordinators in your district to ensure there have been sufficient test materials received.
  • Additional Orders must be placed no later than of 48 hours prior to your scheduled test window.
  • Order placed by 1 p.m. (CST/CDT) Monday through Friday will be shipped the same day, and will be shipped 2-Day FedEx service unless otherwise approved by ISBE or Pearson.
  • Read the item descriptions carefully and order the number of units you need additional. DO NOT ENTER STUDENT COUNTS! [For ISAT test booklets and answer documents are available in packs of 5 or 10 only. ISAT Rules are available by the sheet with 8-rulers per sheet. For IAA all test booklets and score sheets are packaged by single unit test packs.]
  • When you have completed entering your additional order click on the NEXT button located at the bottom of the screen. Your additional order will then be displayed. If your order is accurate click on the Submit & Approve Order button located at the bottom of the screen. If your order is not accurate, click on the << Prev button at the bottom of the screen and correct your order.

TRACKING YOUR MATERIAL SHIPMENTS – With Pearson's Assessment Network you can now track the status of your material shipment(s) from your district.

  • Log onto Pearson's Assessment Network at www.pearsonaccess.com/il using the user ID and password that was distributed the week of December 11, 2006. Assessment Network user ID and passwords were distributed at a district level and are not available at a school level unless distributed internally.
  • Select the ORDERS tab at the top of the page.
  • To the far right hand side of your screen, towards the top of the page, there is a dropdown box, select Material Tracking. The page that will be displayed will provide you with a brief overview of how to review your material shipments.
  • Select the Order History and Tracking sub-link, located towards the upper left hand side of the page. Your material shipments will then display.

To view the status of your test material shipments:

  • Under the Order heading (within the chart), click on the Test Material link you wish to view. The page will display the details of this particular order.

Within the Shipment box located towards the middle of your screen, there are three links that are available.

  • View Packing List – (located in the grey shaded area to the upper right): By clicking on this link you will find a copy of the packing list that will be included within your material shipment.
  • View Confirmation - (located in the grey shaded area to the lower left): By clicking on this link you can provide feedback directly to Pearson as it would pertain to your material shipment. If you enter information within this link, please do not forget to click on the Save button when you have finished.
  • FedEx – Tracking Number – This link will take you directly to the FedEx Material Shipment Tracking site. This site will provide the status of your material shipment:
    • Where it currently is (if your shipment hasn't been delivered),
    • If your shipment has been delivered; who signed for it, where it was delivered, and who signed for the shipment.

If you have any questions regarding your material shipment or have question about the functionality of Pearson's Assessment Network, contact Pearson's Illinois Customer Service Center at 800-627-7990, state code 814.

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