Revised Pupil Transportation Reimbursement Rules and Regulations
(Part 120)
Highlights of Changes
The Pupil Transportation Reimbursement Rules and Regulations
(Part 120) have been revised. The effective date is January
16, 2002.
The chief purposes for the revisions are to clarify some
current practices, modernize others, and eliminate some provisions
that are obsolete. Some examples of the types of changes include:
In Subpart A (School Reimbursement):
- The depreciation threshold is being raised from $500 to
$2,500 to acknowledge present-day costs, and additional
specificity is provided regarding the manner in which vehicles
and/or equipment held for less than one year must be depreciated.
(Section 120.60)
- Transportation expenses for field trips are made eligible
for reimbursement, reflecting the Legal Department's interpretation
of the statute. (Section 120.30)
- Rules for the reimbursement of expenses connected with
installation of 28-inch seat backs are repealed because
these rules dealt with retrofitting that is no longer permitted.
Under Section 12-807.1 of the Vehicle Code, school buses
now cannot be sold without 28-inch seatbacks that have been
installed by the manufacturer. (Section 120.130)
- Specifications for calculating indirect costs are being
deleted because all districts use the allowable five percent
(5%) limit. (Section 120.80)
- The rules on reimbursement costs associated with computerized
bus scheduling or computer software are amplified. (Section
120.120)
In Subpart B (Custodian Reimbursement for Pupil Transportation):
Changes are made in procedures relevant to residents of the
City of Chicago, because the State Board acts as the regional
superintendent in that instance. (Section 120.210)
An existing rule on audit and enforcement is being revised
because these audits are no longer conducted on an annual
basis. The amended rule will continue to afford the agency
the oversight authority needed for accountability with respect
to claims for custodial reimbursement. (Section 120.260)
If you have questions, please contact Jamie Johnson, Fiscal
Consultant, at 217/782-5256 or e-mail jjohnson@isbe.net.
View the Pupil
Transportation Reimbursement Rules - Part 120  .
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