Regulations and Requirements—Meal Services Contracts
 Applicability
of Federal Requirements to School Food Service Procurements
In
August 2000, a final regulation published in the Federal
Register moved the procurement procedure requirements for
the Child Nutrition Programs from Department
regulation 7 CFR Part 3015 to 7 CFR Parts 3016 and 3019. School food authorities
are encouraged to share this information with their legal counsel. Please
refer to the questions and answers link below for more information
regarding how
these requirements have changed the procurement procedures
for public and nonprofit
school food authorities (SFAs). Procurement Procedures Questions and Answers 
The
Code of Federal Regulations (CFR)
- 7
CFR Part 210 National School Lunch Program
- 7 CFR Part 3016 Uniform Administrative Requirements
for Grants and Cooperative Agreements to State and Local
Governments
- 7 CFR Part 3017 Governmentwide Debarment and Suspension (Nonprocurement)
and Governmentwide Requirements for Drug-Free Workplace (Grants)
- 7 CFR Part 3018 New Restrictions on Lobbying
- 7 CFR Part 3019 Uniform Administrative Requirements for Grants and Agreements
with Institutions of Higher Education, Hospitals, and Other Non-Profit
Organizations
The
School Code of Illinois/2006
According to The School Code of Illinois, all food service management company
contracts involving expenditures in excess of $10,000 must be competitively
bid. Currently, vended meals contracts involving expenditures in excess of
the $100,000 federal threshold must be competitively bid.
Competitive
Sealed Bidding Procedures
If your estimated contract cost will exceed the applicable threshold as outlined
above, formal competitive sealed bidding procedures must be implemented to
ensure compliance with federal and state regulations and statutes. These requirements
apply to all new contracts. The SFA should also seek the advice of their legal
counsel regarding local regulations and policies. An SFA not completing the
required procurement procedures may not be approved for participation in a
child nutrition reimbursement program.
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