What is the Illinois Program Accounting Manual (IPAM)?
The IPAM is a classification system that uses fund and other
accounting dimensions to permit a school district to design
its chart of accounts. This chart is simply the list
of all accounts generally used by the school district.
The account titles and numbers are assigned so that information
is arranged in similar groupings, such as assets, liabilities,
revenues, expenditures, etc.
The IPAM us used by all school district and provides comparable
financial information on a statewide basis. As a school
district develops the chart of accounts, it has the option
to use additional account codes or dimensions most appropriate
for its operations.
The State Board of Education has established the minimum
number of accounts that must be used.
|
Minimum:
|
|
Fund
|
1 digit |
| Balance Sheet |
Fund +3 digits |
| Revenue |
Fund +4 digits |
| Expenditure |
Fund +5 digits |
This accounting corresponds with the reporting shown on the
AFR, but may be expanded to meet the needs of each school
district.
Below is a chart which shows the minimum requirements and
how to general the AFR accounts and line-items. "X"
represents the number of digits.
| |
Fund |
Function |
Object
|
| Balance Sheet Accounts |
XX |
XXX
|
|
|
Revenue Accounts
|
XX
|
XXXX
|
|
| Expenditure Accounts |
XX |
XXXX
|
X
|
Optional Account Dimensions for Expenditure Accounts:
- Source of Funds
- Instructional Organization
- Fiscal Year
- Job Class
- Operational Unit
- School Term
- Subject Matter
- Program
Examples:
Balance Sheet Account:
(Ed Fund) + (Taxes Receivable) |
(1) + (110)
|
|
Revenue Account:
Ed Fund) + (Local Sources)
|
(1) + (1000)
|
Expenditure Account:
(Ed Fund) + (Instruction) + (Salaries) |
(1) + (1000)
|
|
