|Senior Budget Analyst #1443|
|Budget & Financial Management|
|Salary commensurate with education and experience|
|Monday – Friday 8:00 a.m. – 5:00 p.m.|
|Open Until Filled|
Reporting to the Director of Budget, this position monitors all agency federal awards and identifies funding or other problems/issues; provides a variety of budget related documents and participates in the production and distribution of documents regarding the Agency's budget; participates in the management of Agency funds, particularly federal funding; analyzes Agency operational expenditures; acts as Agency lead staff on the calculation and processing of federal indirect costs; and participates in special projects and assignments.
- Plans and develops annual budget recommendations for the Agency that are aligned to and support the Board and Superintendent's objectives for the Agency.
- Develops strategic and budgetary initiatives to meet long-term goals and objectives of Agency programs.
- Participates in various Agency projects that support the Board's strategic direction and completes special project assignments for the Director of Budget and Chief Financial Officer (CFO).
- Develops budget scenarios and recommendations to be considered by the Superintendent and Board.
- Participates in the production and distribution of Agency budget documents including, but not limited to, the Agency budget book, Illinois state legislative forms, and appropriation bills.
- Develops and maintains physical and electronic database of federal awards, projects cash flows for federal programs, maintains and distributes federal award reports, loads and maintains grant data in the Management Information Database Accounting System (MIDAS), monitors award for adjustments, and calculates indirect draws, executing MIDAS (Management Information Database Accounting System) transactions and monitoring the system to ensure transactions are compliant with federal laws and grant award provisions.
- Develops budgetary plans for federal award period consistent with award provisions, federally-approved state plans, and other laws and regulations and aligns with the Agency's strategic priorities and financial plans.
- Ensures budget and spending plans are in place and monitored to ensure the Agency complies with all federal matching or maintenance of effort funding requirements.
- Assists in the development of budget proposals for competitive grant applications.
- Plans, organizes and reviews the development and monitoring of Agency administrative funding from federal awards and ensures sustainability of administrative funding through award period.
- Directs the monitoring of Agency federal plans and preparation of reports for Director of Budget and CFO. Provides recommendations on budgetary funding sources for federally-funded operations, grants, programs and services.
- Performs other grants fund management as assigned.
- Develops, implements and monitors annual spending plans and ensures sustainability of funding in future fiscal years.
- Performs analyses for expenditure planning procedures and resource allocation for programs and offices.
- Develops, coordinates and implements revenue and resource availability projections and ensures spending plans are approved after reviewing and determining available resources.
- Develops a projection and monitoring system to ensure proper allocation of resources and alignment to the Agency's financial plan.
- Assists in the plans, organization and review of the agency's planning process and completes assignments related to developing the Agency's financial plans.
- Prepares analyses, reports or other sensitive documentation as requested by the Director of Budget and CFO.
- Performs duties associated with maintenance of contractual services agreement information in MIDAS and makes recommendations regarding appropriate funding in accordance with cost allocation principles.
- Serves as primary back-up to other Senior Budget Analyst and works collaboratively with the position to promote teamwork and efficiency in the Budget & Financial Management division.
- Assists in development and formulation of policy to implement long-term goals and recommends proposals to the Director of Budget that will improve overall operating efficiency of the office and agency-wide budgetary administration.
- Assists the Director of Budget in various Agency-wide performance management functions and initiatives and reporting performance data as part of budget presentations and submissions.
- Formulates policy and controls to be considered to enhance automated systems, functions and processes.
- Serve as a technical expert for automation purposes for budget functions to other units in the Agency.
- Performs duties associated with maintaining the Agency's MIDAS database including, but not limited to, balancing accounts, transferring funds, entering appropriations, maintaining the chart of accounts, correcting vouchers, and running ad hoc reports.
- Performs other fund management duties as assigned.
- Acts as Agency lead staff in all areas related to the Agency federal indirect cost rate and recovery including, but not limited to, assisting consultants performing calculations and handling all reporting requirements.
- Serves as lead worker to Budget Analyst position.
- Provides guidance and training to assigned staff.
- Mentors staff regarding work performance, values and expectations.
- Works with assigned staff to meet day-to-day operating needs.
- Reports to Director of Budget on performance observations and professional development of the assigned staff.
- Performs other duties as assigned.
- Bachelor's Degree. (COPY OF TRANSCRIPTS REQUIRED AT TIME OF APPLICATION)
- Experience working in a budget or financial capacity in the government or private sector.
- Ability to meet timelines and prioritize multiple tasks.
- Ability to work independently.
- Ability to maintain confidentiality.
- Skills in the use of computer applications, specifically Microsoft Excel and Word.
- Ability to communicate complex budget information in an easy to understand format.
- Ability to communicate both orally and in writing.
- Courses in Business Administration, Accounting, Finance, Computer Science, Mathematics, Public Administration, Management and Communications.
- Master's Degree in areas listed.
- State of Illinois experience, especially in the development, implementation and monitoring of annual state agency budgets and forecasting state and federal resources availability.
- Knowledge of federal indirect cost principles for state agencies.
- Understanding of the state of Illinois budgeting process and legislative process.