Career Opportunity

Administrative Support (Program Specialist II #121)
Curriculum & Instruction
Lane 2/Tier 2 – Minimum salary $2,438
Monday – Friday 8:00 a.m. – 5:00 p.m.
February 14, 2020
Open Until Filled

Reporting to the Director, provides support to the Director and administrators in Curriculum & Instruction; provides clerical support for staff in Curriculum & Instruction. Daily work includes gathering information and responding to inquiries, decision making, interpretation and application of Agency and center policies and procedures, serves as backup to the CTE & Innovation Program Specialist for timekeeping and attendance, orders supplies as needed, answers the main phone line as assigned for two departments, prepares documents, coordinates meeting and travel for the Director.

  • ​​​Provides clerical support for the Director of Curriculum & Instruction, Projects Administrator and the department of Curriculum & Instruction by finalizing a variety of correspondence, reports, and presentations; organizing and maintaining files; responding to inquiries requiring general knowledge of program operations; assisting with conference planning; scheduling appointments and meeting arrangements; maintaining confidentiality for information related to the departments.
  • Provides assistance for the Executive Director of Teaching & Learning, Director, and Projects Administrator of Curriculum & Instruction and staff in the departments under Teaching & Learning with special projects.
  • Maintains a broad base and general understanding of all center programs and services.
  • Maintains MIDAS (Management Information Database Accounting System) for contracts and invoices, reimbursements and expense claims.
  • Backup for travel arrangements for Director.
  • Serves as timekeeper for the department and answers the main phone line.
  • Serves as backup timekeeper for CTE & Innovation.
  • Types correspondence, reports, tables and charts for staff.
  • Proofreads and edits reports, presentations, requests for proposals.
  • Responds to inquiries through written and oral communication.
  • Performs other duties as assigned.
  • High School Diploma or equivalent.
  • Two years of progressively responsible secretarial or programmatic experience in an office setting involving typing, computer work, and/or other specialized training.
  • Knowledge of office practices and procedures.
  • Proficiency in Microsoft Office.
  • Working knowledge of grammar, spelling and punctuation.
  • Excellent communication and interpersonal skills.
  • Ability to maintain confidentiality and professionalism.
  • Ability to type 45 WPM.​​​​​
  • ​​​Some college or technical training.
  • ​​​​Experience coordinating clerical and office procedures for a large department.