Career Opportunity

Department Receptionist (Program Specialist I #830)
830
Springfield
AFSCME
Funding & Disbursements
$27,576 - $29,256
$27,256 - $57,696
Monday – Friday 8:00 a.m. – 5:00 p.m.
October 2, 2020
Open Until Filled

Reporting to the Director, serves as the receptionist for department and assists other departments in phone coverage for the Finance Center; opens and sorts incoming mail and directs it to the appropriate department or staff person. (Work hours are 8:30 a.m. - 5:00 p.m.)

  • ​​​Serves as the primary receptionist for the Funding & Disbursements Department.
  • ​​​Provides backup phone coverage for other departments in the Finance Center as needed.
  • ​​​Responsible for answering multiple telephone lines and directing callers to appropriate department staff in a timely manner.
  • ​​​Greets and directs visitors as necessary.
  • ​​​Receives and distributes all interoffice and external mail to the appropriate department or staff person.
  • ​​​Provides clerical assistance to department staff by preparing memoranda, filing, sorting documents and verifying data.
  • ​​​Performs other duties as assigned.​
  • High School Diploma or equivalent required.
  • One year of secretarial or programmatic experience in an office setting involving multi-line phone systems, filing, and computer work.
  • Knowledge of office practices and procedures.
  • Excellent communication skills.
  • Working knowledge of Microsoft Word and Excel.
  • Ability to maintain clerical records.
  • ​Ability to understand/follow varied oral/written instructions.​​​​​​