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Conference Planning and Procurement (Consultant #787)
Fiscal Support Services
Lane 3 – Minimum Salary $3,050
Open Until Filled
This position performs duties related to coordinating the agency conference/travel activities and assists with various procurement activities. This position reports to the Procurement Services Supervisor.
Duties and Responsibilities:
Contacts outside vendors to locate and secure meeting space and rooming blocks for agency functions.
Negotiates and monitors vendor contracts.
Attends and assists at bid openings.
Assists in the completion of administrative reviews of proposals.
Assists with sole source procurements as needed.
Creates and mails contracts and other correspondence.
Updates and maintains the contract tracking system.
Tracks receipt of post-performance reviews and required insurance certificates.
Reports monthly on BEP spending, Veterans spend, and Small Business set-aside spend.
Assists in creating Board reports.
Tracks and prints multi-year certifications off for the procurement file.
Maintains contract and procurement files.
Maintains electronic file of scanned contracts.
Responds to FOIA requests, requests from auditors and other divisions.
Serves as backup to cash receipts.
Performs other duties as assigned.
Bachelor’s Degree in Business or Accounting or a High School Diploma with a combination of four years of education, training, or experience. (COPY
OF TRANSCRIPTS REQUIRED AT TIME OF APPLICATION)
Two years of experience (in addition to education requi
rements) in contract processing, procurement, or other business related fields.
Working knowledge of Microsoft Word and Excel
Excellent oral and written communication skills.
Knowledge of State of Illinois procurement.
nowledge of conference planning.