Career Opportunity

Conference Planning and Procurement (Consultant #787)
Springfield Office
Fiscal Support Services
Lane 3 – Minimum Salary $3,050
Open Until Filled
This position performs duties related to coordinating the agency conference/travel activities and assists with various procurement activities.  This position reports to the Procurement Services Supervisor.
  • Contacts outside vendors to locate and secure meeting space and rooming blocks for agency functions.
  • Negotiates and monitors vendor contracts.
  • Attends and assists at bid openings.
  • Assists in the completion of administrative reviews of proposals.
  • Assists with sole source procurements as needed.  
  • Creates and mails contracts and other correspondence.  
  • Updates and maintains the contract tracking system.
  • Tracks receipt of post-performance reviews and required insurance certificates.
  • Reports monthly on BEP spending, Veterans spend, and Small Business set-aside spend.
  • Assists in creating Board reports.  
  • Tracks and prints multi-year certifications off for the procurement file.
  • Maintains contract and procurement files. 
  • Maintains electronic file of scanned contracts.  
  • Responds to FOIA requests, requests from auditors and other divisions.  
  • Serves as backup to cash receipts.
  • Performs other duties as assigned.
  • Bachelor’s Degree in Business or Accounting or a High School Diploma with a combination of four years of education, training, or experience.  (COPY OF TRANSCRIPTS REQUIRED AT TIME OF APPLICATION)
  • Two years of experience (in addition to education requirements) in contract processing, procurement, or other business related fields.
  • Working knowledge of Microsoft Word and Excel.
  • Excellent oral and written communication skills.
  • Knowledge of State of Illinois procurement.
  • Knowledge of conference planning.