Career Opportunity

Budget and Procurement Analyst (Principal Consultant #1614)
1614
Springfield or Chicago
IFSOE
Software Solutions
$55,251 - $69,821
$55,251 - $94,029
Monday – Friday 8:00 a.m. – 5:00 p.m.
December 27, 2021
Open Until Filled

In order to safeguard the health and safety of its employees (and those with whom its employees come into contact), the Illinois State Board of Education (ISBE or Agency) requires that all of its employees, with certain exceptions, must be fully vaccinated against COVID-19 by November 15, 2021. View ISBE's COVID-19 Vaccination Policy and the FAQs on this policy.

ISBE is looking for a new budget and procurement analyst on our Software Solutions team. Reporting to the Director, this position will initiate and monitor department procurements, fiscal year budgets, and purchasing activities. This position requires a detail-oriented, results-driven individual who excels at number crunching and has excellent written and interpersonal communication skills.

  • ​​​​Prepares technical specifications and writes Requests For Sealed Proposals (RFPs), Invitations For Bids (IFBs), Contract Authorization Forms (CAFs), budget justifications, purchase requests, Board memos documenting need and outcomes of major expenditures, and other related procurement documents.
  • Tracks and monitors contracts and initiates annual renewals and expenditure approvals.
  • Provides administrative support on ongoing special projects.
  • Performs advisory and technical functions on department purchasing and services.
  • Participates in the review and scoring of vendor proposals.
  • Compiles all agency and departmental procurement policies and procedures, and writes new and changed components as needed.
  • Reviews developing policies and procedures for procurement and budget activities and offers constructive feedback.
  • Organizes and maintains all department procurement files with a high level of individual competency.
  • Assists with setting priorities and deadlines for departmental procurement activities.
  • Coordinates with staff to effectively meet agency goals, objectives and priorities as established by management, including the processing of invoices that come into the department.
  • Communicates with all levels of management in the areas of planning, purchasing, logistics and operations.
  • Performs other duties as assigned.
  • Master's Degree, or, a Bachelor's Degree plus two years of relevant professional experience. (COPY OF TRANSCRIPTS REQUIRED AT TIME OF APPLICATION)
  • Minimum of one year of experience (in addition to education requirements) with policies and procedures for finance, budgets, or procurements.
  • Excellent listening, oral, written, and interpersonal communication skills.
  • Ability to efficiently manage simultaneous tasks and re-prioritize when necessary.
  • Ability to think logically, interpret problems, present creative solutions with clarity and precision, and deliver results.
  • Ability to work independently, yet quickly assimilate into a team atmosphere to participate on interdepartmental assignments.
  • Ability to translate technical and complex information and instructions into common, user-friendly terms.
  • Capable of quickly adapting to change and various agency demands.
  • ​​Degree in Business, Economics, or Communications.
  • ​​Two or more years of experience working with finance, budgets, or procurements.
  • ​​Two or more years of experience demonstrating proficiency in the following: writing, proofreading, and editing procurement documents, detailed reports, budget justifications, training manuals, newsletters, proposals for policy change, user guides, or other written materials requiring clarity and consistency.
  • ​​Working knowledge of computer operating systems such as Windows 7 or 10.
  • ​​Working knowledge of Office 365.
  • ​​​Working knowledge of state procurement, budgeting and purchasing procedures and policies.