Career Opportunity

Commercial Payment Voucher Processing (Fiscal Specialist II #1837)
1837
Springfield
AFSCME
Fiscal Support Services
$33,000 - $35,000
$33,000 - $58,000
Monday – Friday 8:00 a.m. – 5:00 p.m.
August 8, 2022
Open Until Filled

In order to safeguard the health and safety of its employees (and those with whom its employees come into contact), the Illinois State Board of Education (ISBE or Agency) requires that all of its employees, with certain exceptions, must be fully vaccinated against COVID-19 by November 15, 2021. View ISBE's COVID-19 Vaccination Policy and the FAQs on this policy.

Reporting to the Director, performs various functions involved with the processing of the agency's commercial and travel payment vouchers.

  • ​​Audits commercial invoices to ensure mathematical accuracy, billings are in accordance with contract terms, and goods were received.
  • ​​Ensures compliance with applicable statute, rules and fiscal procedures, and that all necessary administrative approvals are present to prepare a commercial payment voucher.
  • ​​Prepares voucher payments in Management Information Database Accounting System (MIDAS) which includes entry of voucher data, detail object approval, verification of vendor or traveler information, reviewing obligations or travel reimbursement requests to ensure funding is available, and any other functions necessary to process payment vouchers.
  • ​​Consults with applicable staff in communicating with spending request contacts or travel reimbursement request contacts to obtain resolution to deficiencies noted during the audit of invoices or travel.
  • ​​Monitors shared email account for submittal of commercial invoices.
  • ​​Maintains log of invoices received and uses appropriate computer software to combine approval emails, invoices, and any supporting documentation into a single file.
  • ​​Audits travel reimbursement requests to ensure accuracy of mileage claimed, lodging expenses, and per diem amounts.
  • ​​Ensures travel reimbursement worksheet and notes match staff timekeeping records.
  • ​​Ensures mathematical accuracy of funding for travel reimbursement requests.
  • ​​Ensures compliance with applicable statute, rules, and fiscal procedures.
  • ​​Ensures that all necessary administrative approvals are present to prepare a travel payment voucher.
  • ​​Performs general office duties such as filing, copying, sorting mail, and answering telephones.
  • ​​Performs other duties as assigned.
  • ​High School Diploma or equivalent.
  • Two years of experience working in an office environment with experience in invoice processing, accounts receivable, and/or accounts payable.
  • Knowledge of financial and office procedures.​
  • Basic knowledge of Microsoft Excel.​
  • Excellent telephone and communication skills.​
  • Excellent organizational and time management skills. ​
  • Some college or technical training.​​​​
  • Prior experience with accounting database software.​​​​
  • ​Basic knowledge of Microsoft Word, Microsoft Outlook, and Adobe.​​​​

ISBE provides equal employment opportunities to all applicants without regard to race, color, religion, sex, national origin, age, disability, or genetics. We actively foster a culture of inclusion and encourage individuals of all backgrounds to apply.

Illinois has an urgent and collective responsibility to achieve educational equity by ensuring that all policies, programs, and practices affirm the strengths that each and every child brings within their diverse backgrounds and life experiences, and by delivering the comprehensive supports, programs, and educational opportunities they need to succeed.