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School food authorities (SFAs) are required to adhere to a three-step submission and review process to ensure compliance with all federal and state regulations and statutes. All documents must be accompanied by the appropriate submission form as follows.

1. Invitation for Bid and Contract Submission Form - prior to soliciting bids. All Invitation for Bid and Contract documents must be submitted to ISBE for review to determine regulatory compliance prior to beginning the bid solicitation process. Allow a minimum of one (1) month for ISBE staff to review all documents and to receive written notification that the SFA may proceed with the bid solicitation.
2. Pre-Contract Award Summary Sheet - after the bid opening and prior to the contract award. You must also include the Bid Criteria Analysis Sheet, summarizing the evaluation of all bids received based on the pass/fail criteria established in the solicitation/contract. Allow a minimum of 15 days for ISBE staff to review all documents and to receive written notification that the SFA may proceed with the contract award.
3. Post-Contract Award Summary Sheet - after the contract award.​​