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EIS - Wrapping up 2019 Employment\Position\Noncertified Staff & Position End Date Change

March 26, 2019 at 10:00 AM CDT

This webinar will assist you in meeting the April 16, 2019 deadline for Employment, Positions, FTE and Noncertified Staff. We will share our experiences with the new FTE data elements (Percent of full-time, Contracted days to full-time and Days paid) up to this point and provide clarification on some of the issues that we have discovered. Finally, we will discuss the change we made to Salary requirements regarding the Positon End Date.

Register for the March 26th Webinar now!

After registering, you will receive a confirmation email containing information about joining the webinar.


Employment Information System (EIS) has been improved with new enhancements for SY 2016-2017. This short packet provides a brief overview of all upcoming enhancements, as well as a projected calendar for the new year.

In 2013, ISBE retired the Teacher Service Record (TSR) data collection system, and replaced it with the Employment Information System (EIS) for district use in reporting data for teachers, administrators, and other employees. Through EIS, not only can data be entered and edited using online screens, but it can also be submitted via batch file. EIS also allows data to be reported continually (no closed periods during a school year) for both licensed and non-licensed employees. Further, EIS incorporates the administrator, teacher, and benefits data that school districts are required to report by October 1 each year, per Sections 10-20.47 and 34-18.38 of the School Code.

In 2015, ISBE plans on introducing new training materials to further integrate EIS with school districts and vendors. In the meantime, frequently-updated information on EIS can be found under “Resources” on the right-side panel. The Resources panel includes:

  • Data Elements: Find the specific code you’re looking for in this comprehensive section of the EIS site. You can also see a list of EIS changes and updates, organized by date, to help keep you and your constituents current.
  • EIS FAQs: This page is currently under construction, although on the Archived Meetings page you can locate answered questions that were asked in previous webinars.
  • EIS Basics Training Course: In this comprehensive course, we’ll explain the basic functions of Employment Information Systems, or EIS. Each lesson includes a video and accompanying written guide for reference. This course is perfect for beginners or any staff who could use a refresher on the system.
  • Excel Templates: Here, you can locate the Excel templates necessary to do batch uploads in EIS.
  • File Format Layouts: This section provides an in-depth explanation of file format layouts for both the text (comma delimited) and XML methods of data uploading.
  • Validations: How should the data you enter be formatted? Figure out how each data element should be configured in this section.
  • User Manual: This manual introduces the user to the EIS system, providing the instruction to help new and returning users utilize the system effectively.
  • Key Dates: Here, find the dates and deadlines specific to data submission in EIS.
  • Archived Webinars and Presentations: This section provides a thorough archive of current EIS webinars and presentations. The archive includes streaming audio, downloadable PowerPoints, and comprehensive question and answer files.
  • Web ServicePDF Document: In addition to utilizing batch uploads and the EIS online screens to enter data, ISBE offers a free web service that provides a method for districts to automate the sending and retrieving of batch data to EIS. This is the preferred method of data upload, because then providing current data to ISBE is simple and automated for data entry staff. The templates for the EIS web service are the same as the templates found on the “Excel Templates” page. If you need assistance activating web services for your district, contact helpdesk@isbe.net.

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