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Section 10-17 of the School Code (105 ILCS 5/10-17) requires school districts/joint agreements to complete the Annual Statement of Affairs (ASA).

To meet this requirement, annually the district must:

  1. Publish an ASA summary (tabs 4-6 of ASA form) in a newspaper of general circulation on or before November 30.
  2. Submit the ASA to the Illinois State Board of Education (ISBE) on or before November 30 for posting to ISBE.net.
  3. Retain copies of the ASA in the administrative office of the school district/joint agreement.

The ASA is separate from the Annual Financial Report (AFR).

Even if the AFR (audit) is incomplete, the ASA is still due and should be completed using the district's accounting records or a draft AFR. These records can be obtained from the district auditor.

Any ASA filed late will be marked as a finding on the audit questionnaire page of the AFR.

After December 15 annually and upon 10 days of prior written notice to the district, ISBE can discontinue payments to the comptroller on behalf of the school district if the agency has still not received the ASA (or if the district is otherwise not in compliance).​

 Forms and Instructions

PLEASE SAVE ASA FORM TO YOUR HARD DRIVE BEFORE ENTERING DATA!

ON LINE 9 OF ASA 1 TAB, USE DROPDOWN MENU TO SELECT YOUR DISTRICT NAME. DO NOT ENTER FULL DISTRICT NAME MANUALLY.​

 Dates to Remember (Due Annually)

  • November 30 –
    • ASA (all tabs) is due to ISBE.
    • ASA (tabs 4-6) must be published in newspaper.
  • After December 15 – ISBE can discontinue payments to the comptroller on behalf of the district if ASA has not been received by the agency.
  • ​​January 15 – ASA must be posted on ISBE.net.​

 Submission to ISBE

When Submitting:

  • Submit ASA on correct year's form as Excel format. Do not remove tabs. Do not use form from prior years. ISBE cannot accept PDF.
  • On Cover tab:
    • Select district name from dropdown menu. Do not type full district name or information will not autofill.
    • Type newspaper of publication.
    • Mark assurance box.
  • Fill in all other necessary information.

Failure to follow the above instructions will result in your form being returned for corrections.

To Submit to ISBE:

  • Submit the ASA in Excel format via ISBE Attachment Manager. Select "School Financial Reports" for ISBE eMail Name.

 School District Requirement - Report all Contracts Exceeding $25,000

School districts are required to complete a report on Awarded Contracts Exceeding $25,000 (page 9, Contracts Exceeding $25,000) to conform with sub-section (c) of Section 10-20.44 of the School Code (105 ILCS 5/10-20.44) (added by PA 95-707).

In addition, school boards must list on the district's website all contracts exceeding $25,000 and any contract that the school board enters into with an exclusive bargaining representative.

For more, download the complete "Guidance & Reporting Requirements".PDF Document

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