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​To align with the Grant Accountability and Transparency Act (GATA), periodic performance reports are required for all fiscal year 2019 grants administered by the State of Illinois unless specifically exempted. The reports include information on the accomplishment of deliverables described in the grant, the status of performance measures, and the alignment of accomplishments to date with spending to date. ISBE is implementing the periodic performance-reporting requirement through an IWAS‐based system that incorporates the required information fields. Most grant recipients are required to report quarterly. Some will be required to report monthly due to findings of elevated programmatic risk.​

Quarterly and Monthly reports that can be filled out and uploaded to the IWAS Grant Periodic Reporting System are listed under reporting tools in the corresponding blue bars below.

 Grant Periodic Reporting Calendar for Quarterly Reports

Quarter Reporting Period
Report Opens Report Due State Response District Response if not Approved
1 September September 30 October 31 2-weeks 2-weeks
2 October - December December 31 January 30 2-weeks 2-weeks
3 January - March March 30 April 30 2-weeks 2-weeks
4 April - June June 30 July 30 2-weeks 2-weeks
5 July - August
September 30 October 31 2-weeks 2-weeks
*Please note that some districts are required to submit monthly reports. The calendar above only applies to quarterly reports. Monthly reports open at the end of the service month and are due within 20 days.​​​

Reporting Tools

 Grant Periodic Reporting Calendar for Monthly Reports

Quarter Reporting Period Report Opens Report Due State Response District Response if not Approved
1 September September 30 October 20 2-weeks 2-weeks
2 October October 31 November 20 2-weeks 2-weeks
2 November November 30 December 20 2-weeks 2-weeks
2 December December 31 January 20 2-weeks 2-weeks
3 January January 31 February 20 2-weeks 2-weeks
3 February February 28 March 20 2-weeks 2-weeks
3 March March 31 April 20 2-weeks 2-weeks
4 April April 30 May 20 2-weeks 2-weeks
4 May May 31 June 20 2-weeks 2-weeks
4 June June 30 July 20 2-weeks 2-weeks
1 July July 31 August 20 2-weeks 2-weeks
1
August August 31 September 20 2-weeks 2-weeks

Reporting Tools

 How to Complete Grant Periodic Performance Report

*Please note that your administrator must grant you access to the Grant Periodic Reporting System before you will be able to login to upload your report.  Scroll down to the bottom of your system listing on your IWAS dashboard and click on the link that states “Want to sign up for other systems?" The Grant Periodic Reporting System is under reporting.  After you request that system, you will be able to complete reports once your administrator has granted you access.

  1. Log into your IWAS account
  2. Select “System Listing” from the menu on the left
  3. Under the Reporting Category, select “Grant Periodic Reporting Syste​m”
  4. Select the Grant you were awarded
  5. ​Review the General Information of the report for correctness
  6. Deliverables
    1. Complete/Update and upload the Deliverables Report Spreadsheet (instructions for completing the spreadsheet are included in the first tab labeled “Instructions”)
    2. In the text box provided, provide a brief summary of the deliverables completed during this quarter
  7. Performance
    1. Under the Results/Accomplishments section, complete/update and upload the Results Report Spreadsheet (instructions for completing the spreadsheet are included in the first tab labeled “Instructions”)
    2. In the text box, provide a brief summary of the impact on EL education in your district as a result of the implementation of the proposed grant deliverables and activities
  8. Respond to the “Performance Explanation - Award to Date”
    1. Select if your deliverable activities are on schedule with the proposed dates submitted on your grant application. If not, explain the reasons for the delay in the box provided
  9. Respond to “Performance Accomplishments Correlated to Reported Expenses”
    1. Select if your expenditures are on schedule with the proposed expenses submitted on your grant application.  If not, explain the reasons for the delay in the box provided
  10. Submit the report​​

 General Q & A

  1. If a grant was awarded late, is the district required to submit a report for Quarter 1?
    Yes.
  2. Does a district have to submit the Quarter 1 grant report before completing the Quarter 2 grant report?
    Yes.
  3. Which grants are exempted from grant periodic reporting?
    Exempted ISBE programs include Evidence Based Funding, Mandated Categoricals, and Drivers Education.
  4. If I do not have an approved grant, can I submit a report?
    No, you will not have a report due until you have an approved grant through IWAS​​​​​

 Early Childhood

​​If you are required to report monthly for any early childhood block grant program, Prevention Initiative, Preschool for All or Preschool for All Expansion State, please use the forms under reporting tools.  You will fill out these forms and submit them via the IWAS Grant Periodic Reporting System by the due dates indicated above.​​​

Reporting Tools
Each program will complete and submit these forms at least quarterly by uploading into the ISBE, IWAS Grant Periodic Reporting System.  Information located on these forms should reflect activities completed during the quarter or month reporting.   
Q & A
  1. If I already submitted my report before I knew to download the Grant Periodic Performance Report for my grant, do I need to do it again?
    Please work with your assigned consultant on the approval of your report.  A list of consultant can be found in the resources tab above.

 English Learners - Title III

Reporting Tools

Resources
  1. Is all Title III funding (LIPLEPS and IEP) included under a single grant report?
    No. If a district received funding from LIPLEPS and IEP, it is required to submit two separate reports per month or quarter, one for the LIPLEPS grant and one for the IEP grant.

  2. If a district did not receive a Title III award but is receiving bilingual funding under Evidence Based Funding, is the district required to submit a report?
    No.  Evidence Based Funding does not require Grant Periodic Reporting.​​

  3. Does a district need to submit Title III reports for​ Quarters 1,2, and 3 if the district plans to use all allotted LIPLEPS and/or IEP funding in Quarter 4?
    Yes. Reports need to be submitted on a quarterly (or monthly, if specified) basis. However, if there were no activities funded by Title III during Quarters 1-3, this should be noted in the grant report submission and no spreadsheet is required. All districts receiving Title III LIPLEPS are still required to provide activities for instruction, professional development, and family/community engagement, as required by the grant.

  4. Do districts need to resubmit reports for Quarters 1 and 2 using the DEL Reporting Tool?
    Reporting a second time on Quarters 1 and 2 is not mandated, since those reports were completed already. However, it is highly recommended that districts use the Reporting Tool for Quarters 1 and 2 so that they can have all the information of their implementation in one single file. It will also help districts when making adjustments to their Title III Consolidated Application. Lastly, it will help DEL staff provide better technical assistance and support by being able to draw on the reports submitted.

 Program Specific Information

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