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• ​​Phase 4 English Learner Screening Considerations​​
  

• ​​Provisional Identification and Placement Procedures During Remote Learning Situations (Grades Pre-K to 12)​
  
• Live Webinar Recording​
  
• ​PowerPoint Presentation
  
• Parent Notification ​​Paragraph of Provisional Screening Placement
  
• Arabic​
• Polish
• Spanish​
  
• Provisional Identification and Placement Procedures During Remote Learning Situations Parent Questions
• EL Provisional Screening Parent Questions in Arabic
• EL Provisional Screening Parent Questions in Polish
• EL Provisional Screening Parent Questions in Spanish​
  

School staff often have questions concerning the enrollment of immigrant school-age children. The laws of Illinois and the United States guarantee all students in Illinois access to a quality education. This requires every district to guarantee all students equal access to the full range of programs and resources. Equal access is influenced by admission policies adopted at the district level and implemented at the school level. By law, immigrant students are entitled to the same access as nonimmigrant students, In Illinois today the growing number of immigrant and non-English-speaking students and changes in immigration law continue to generate questions and concerns about how to fulfill administrative duties without infringing upon children's educational rights.

This information is provided to help districts understand their role in regard to immigrant students. The State Board, with the assistance of its Illinois Advisory Council on Bilingual Education. had prepared the following answers to common questions about the enrollment of immigrant and non-English speaking students.

1. Who has the right to access?

   Existing law guarantees immigrant and non-English speaking students a free public education from kindergarten through grade twelve up until the age of twenty-one regardless of immigrant status. Additional, the U.S. Supreme Court ruled that undocumented children have the same right as U.S. citizens and permanent residents to receive a free public education.

2. Should Social Security numbers be required for enrollment?

   Because the law prohibits any action which might have a "chilling" effect on the right of access to schools, districts must not require parents or adult care-takers to provide information concerning their or their children's immigrant status. Policies or procedures which condition services or benefits by requiring a child's or a parent's Social Security number must be amended because these practices have the effect of exposing the immigration status of undocumented students or their parents. If a number is needed for identification or administrative purposes, to avoid infringing upon undocumented students rights, districts should assign a school-generated identification number. Similarly, when implementing residency policies, care must be taken to ensure that parents indirectly, reveal their immigration status. Thus, districts may accept as proof of residency, but cannot mandate, that parents or adults caretakers provide either an Illinois driver's license or a state identification card which require Social Security numbers.

3. What might be considered for determining residency?

   Among immigrant and non-English speaking families, it is not uncommon to find children who do not live in the same household as their parents. To safeguard immigrant students' right to a free public education, LEAs must not conclude that children who live within the district, but apart from their parents, must be charged tuition as if they were a non-residents.

4. Can districts mandate legal guardianship?

   Even when it's undisputed that a child resides in the district, but questionable whether the child lives apart from the parent simply to access educational programs, districts must not apply inflexible rules to determine residency. Districts cannot mandate adult caretakers or relatives with whom a child lives to establish legal guardianship as a condition for gaining access to the district's schools. Districts may require reasonable assurance from the responsible adult caretaker that they accept responsibility for the child. This may be done through a notarized affidavit.

5. Can F-1 Visa students be charged tuition?

   The F-1 Visa Program allows nonimmigrant foreign students from outside the U.S. to apply for student visas to attend our public schools. Recent changes to the Immigration and Nationality Act require districts to charge out-of-district tuition and limit attendance to twelve months. These changes do not affect J-1 (foreign exchange) students, F-2 (dependents of F-1) students, or students whose parents are here as diplomats, researchers, or foreign workers. Students attending private schools are not affected by the amendment. This amendment does not affect immigrant students residing in the U.S. nor does it alter a district's obligations to undocumented children since the changes made to the F-1 Visa Program only affect students specifically seeking F-1 status from outside the U.S.
   

6. Are immigrant students eligible for federal programs?

   Schools are required to provide undocumented immigrant students the same benefits and services made available to other students. Therefore, when determining eligibility for free or reduced lunch and/or breakfast programs under the School Lunch Act, do not reject applications which do not have the parent's Social Security number. Parents without Social Security numbers need only indicate on the application that they do not have a number. Districts must make it clear that any and all information provided is used solely to obtain federal funds.
   

7. Should LEAs enforce immigration laws?

   School personnel, especially building principals and those involved in student intake activities, have no legal obligation to enforce U.S. immigration laws. Conversely, the Immigration and Naturalization Service has no legal authority to determine or infringe on district residency policies.
   

8. Are funds avai​lable to help dis​tricts?

   Districts heavily affected by the enrollment of immigrant students (documented and undocumented) may qualify for Federal Emergency Immigrant Education Program funds through the State Board and should take full advantage of them. Districts may also be eligible for funding through the State Transitional Bilingual Education Program for limited English speakers or the federal Title VII program.​​​​​​​​​
   

9. Fact Sheet: Information on the Rights of All Children to Enroll in School
10. Information on the Rights of All Children to Enroll in School: Questions and Answers for States, School Districts and Parents
    

How do you know if a student enrolling in your district is an English Learner (EL) and is eligible for language support services?

Follow these steps:

1. Administer a Home Language Survey to ALL students (Preschool - Grade 12) newly registering in your district. Sample Home Language Surveys are available in the section entitled "Home Language Surveys" below.
2. Assess, through a language screener, the English language proficiency of all students whose parents answered "yes" to one or both of the Home Language Survey questions, "Is a language other than English spoken in the home?' and "Does the student speak a language other than English?"
3. If the student is identified as English Learner (EL), provide services as required based on the individual student's needs.

Why is an English language proficiency test/screener required?

The Illinois Administrative Code, Part 228, Section 228.15 indicates districts shall administer an individual language proficiency assessment to each student identified through the home language survey. This assessment shall take place within 30 days of the student's enrollment in the district, for the purpose of determining the student's eligibility for bilingual education services.

Who can administer the ACCESS for ELLs, WIDA Screener and WIDA MODEL?

Annually report identified EL students on the Student Information System (SIS)​​​.​

• Home Language Survey (Section 228.15 Identification of Eligible Students)
  • English
  • Albanian
  • Amharic
  • Arabic
  • Bengali
  • Bosnian
  • Bulgarian
  • Cambodian
  • Chinese (Simplified)
  • Chinese (Traditional)
  • Farsi
    
  • French
  • German
  • Greek
  • Gujarati
  • Haitian-Creole
  • Hindi
  • Italian
  • Japanese
  • Korean
  • Lao
  • Lithuanian
  • Malayalam
  • Pilipino (Tagalog)
  • Portuguese
  • Polish
  • Punjabi
  • Romanian
  • Russian
  • Serbian (Cyrillic)
  • Serbian (Latin)
  • Somali
  • Spanish
  • Tamil
  • Telugu
  • Thai
  • Turkish
  • Ukrainian
  • Urdu
  • Vietnamese
  • Yoruba​
    

The Illinois Administrative Code, Part 228, Section 228.15 indicates districts shall administer an individual language proficiency assessment to each student identified through the home language survey. This assessment shall take place within 30 days of the student's enrollment in the district, for the purpose of determining the student's eligibility for bilingual education services.​​​

See the table below for grade specific information about the screener

Determining the Appropriate Grade-Level Cluster for Screening Potential English Learners

The appropriate grade‐level cluster form to administer to students depends on the time of year when the test is administered and the current grade level of the student. For students in the first semester of the first year in a grade‐level cluster, WIDA recommends the option of administering a lower grade cluster form (see figure below). For example, students in the first semester of sixth grade may take the 4–5 grade cluster form. The Grades 6–8 form should be administered to students in their second semester of sixth grade through the first semester of ninth grade.

This guidance also means that a student in the first semester of first grade should be given a Kindergarten test form. Currently, the Kindergarten option available in Illinois is the K MODEL.

Illinois has made this guidance based WIDA’s recommendation and on the knowledge that students just entering a new grade level cluster have not yet been exposed to the language proficiency standards and content topics at the beginning of the school year. Students must not be administered a grade cluster test that is above the student’s current grade level. The following figure shows the appropriate grade‐level cluster test form for students, depending on the semester and grade level when the test is administered.

Source: WIDA, Online Test Administration Manual

Preschool-Age

• Prescribed Screening Instrument(s)
  The Pre-IPT Oral English Language Proficiency Test is the recommended screener for children entering Preschool, ages 3 to kindergarten enrollment age as defined in Section 10-20.12 of the School Code [105 ILCS 5/10-20.12] to determine students' English language proficiency and to identify students eligible to receive English Learner services.
• Using Scores to Determine Placement 
  Districts should use the guidance included in the pre-IPT Oral for purposes of placing students. All potential ELs screened with the Pre-IPT Oral that qualify for EL services need to be rescreened with the WIDA MODEL upon entering Kindergarten.
• Training to Administer the Pre-IPT Oral
  Online training for administering the Pre-IPT Oral is available at www.ballard-tighe.com.
• Ordering the Pre-IPT Oral
  For information about ordering the Pre-IPT Oral assessment, please contact Brenda Rosas at brosas@ballard-tighe.com or at (800) 321-4332 ext. 203. ​
  

Kindergarten

• Prescribed Screening Instrument
  Measure of Developing English Language (MODEL) The WIDA MODEL must be used as a screener for students entering Kindergarten and the first semester of first grade to determine students' English language proficiency and to identify students eligible to receive EL services. NOTE: All students identified through the Home Language Survey, including students previously screened when enrolled in preschool, must be screened using the MODEL K prior to entering kindergarten.
• Using Scores to Determine Placement
  As of January 1, 2014, any child entering the first semester of kindergarten who is administered the MODEL and who scores below a 5.0 oral language composite (speaking/listening) proficiency level is considered an EL and is eligible for EL services. A student entering the first semester of kindergarten who achieves a 5.0 or above in the oral language composite (speaking/listening) proficiency level is considered English proficient.
• Training for MODEL Test Administration
  The MODEL is to be administered by certificated instructional personnel (teachers including bilingual teachers and ESL teachers) and certificated non-instructional personnel (coordinators, program directors, school psychologists, speech and language therapists, assistant principals, principals, assistant superintendents and superintendents) who have completed the new Kindergarten Component of the ACCESS for ELLs Training, passed the online quizzes and meet certification requirements to administer ACCESS for ELLs.
• Ordering WIDA MODEL
  Information about ordering and administering the WIDA MODEL is available on the WIDA website. ​
  

Grades 1 (2nd Semester) - 12

The WIDA screener, in online and paper format, is a placement test aligned to WIDA's standard setting. The online version will function similarly to the online version of ACCESS 2.0, using the WIDA AMS website and DRC software components. However, the online system will only score the listening and reading domains. Writing and speaking will be scored by local district staff. The online WIDA Screener is available at no cost to IL districts. The paper version is available for purchase in the WIDA Store . Information about trainings for the WIDA screener can be found on the WIDA website.

Illinois will continue to use the WIDA MODEL for screening in Kindergarten and the 1st semester of 1st grade.

• Prescribed Screening Instrument 
  Beginning June 30th, 2017, the screening tool for 1st grade, 2nd semester through grade 12 is the WIDA Screener. The MODEL is now only for use at Kindergarten and 1st grade, 1st semester.
• Using Scores to Determine Placement 
  As of January 1, 2014, any child entering the first semester of kindergarten who is administered the MODEL and who scores below a 5.0 oral language composite (speaking/listening) proficiency level is considered an EL and is eligible for EL services. A student entering the first semester of kindergarten who achieves a 5.0 or above in the oral language composite (speaking/listening) proficiency level is considered English proficient.
• Training for W-APT or the MODEL Test Administration
  The WIDA Screener is to be administered by certificated instructional personnel (teachers including bilingual teachers and ESL teachers) and certificated non-instructional personnel (coordinators, program directors, school psychologists, speech and language therapists, assistant principals, principals, assistant superintendents and superintendents) who have completed the WIDA Screener training and passed the online quizzes.
• How to get the WIDA Screener
  The WIDA Screener is available either online or on paper. The WIDA Screener Online is used via WIDA AMS. It is built into ACCES 2.0 software, and functions similarly. That software may be downloaded, at no cost, from the WIDA AMS website. An account is required. A paper version of the WIDA Screener may be purchased from the WIDA Store . 

For information about ordering and administering the WIDA MODEL see Kindergarten above.​​​​​​​​​​

Do parents need to be notified of screening results?

Yes, if a student is determined to be an English Learner (EL), the district must inform parents in writing of the results of the assessment and the program placement recommendations, describing the services that are available to assist the student to become English language proficient. Sample parent notification letters are available in English and 40 other languages on the ISBE website.

Can parents refuse language services?

Yes, to refuse language support services, parents must provide the district with a signed, written statement that they are refusing services. However, this parental statement does not relinquish the district from its obligation to provide a meaningful education to the student and to continue to annually assess the student's language proficiency with the ACCESS for ELLs.​

Per 23 Ill. Admin. Code 228.15, potential ELs are not required to be screened AND are immediately placed in EL services if the following are true:

• The student was screened in another district in Illinois or another WIDA state at Kindergarten or later and the student did not meet the Illinois criteria for English language proficiency (ELP); OR
• The student took ACCESS in another district in Illinois or another WIDA state within the last year (scores are not older than 12 months) and the student did not meet the Illinois criteria for ELP.

Potential ELs are not required to be screened AND are NOT placed in EL services if the following are true:

• The student was screened in another district in Illinois and met ELP on the screener; OR
• The student took ACCESS in Illinois and met ELP; OR
• The student was screened in another WIDA state within the last year (scores are not older than 12 months) and the screener scores place the student as meeting ELP in Illinois; OR
• The student took ACCESS in another WIDA state within the last year (scores are not older than 12 months) and the scores place the student as meeting ELP in Illinois; OR
• The student has met the following criteria from 23 Ill. Admin. Code 228.15​(e)(1)(c):
• The student was identified as a potential EL with the Home Language Survey, AND
• The student has not been screened or identified as an EL in the past year, AND
• The student was enrolled in a general program of instruction without EL supports last school year (in Illinois or another state), AND
• The student met or exceeded standards in the State's English Language Arts Assessment (in Illinois or another state).