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​About Ed360

• What is Ed360?

  Ed360 is a free, secure web application built to support student instruction using data in the ISBE data warehouse. Developed in-house at ISBE, this instructional support dashboard is designed to provide educators with near real-time data to help inform instruction.

• How can Ed360 help me?

  Ed360 gives educators a place to view near real-time data from ISBE State Support Systems.

  Using Ed360 helps educators:

  • Identify students' academic strengths and weaknesses
  • Identify and address potential recurring impediments to student learning (e.g., problems with attendance or difficulty in mastering prerequisite knowledge or skills) before they negatively affect student success
  • Make more informed, data-driven decisions designed to improve student learning
  • Increase student achievement and close achievement gaps
  • Quickly create targeted differentiation groups and cohorts

  
  

  Using Ed360 helps business managers and administrators:

  • Export financial graphs to use in presentations to school boards, community, staff etc.
  • Analyze historical financial data and create five-year budget forecasts to assist in future planning.
  • Create peer comparisons of school districts to assist in making informed decisions.
  • Obtain grant application status.
  • View information about disbursements including amounts still outstanding.

Data in Ed360

• ​Where does Ed360 get its academic data?

  Ed360 displays district data from six ISBE State Support Systems and connects this data to provide easy-to-access, near real-time information about students and educators (see chart below).

  Source	Data Retrieved
  SIS	Student Demographics Student Performance: Kindergarten Individual Development Survey (KIDS) Illinois Science Assessment (ISA), PARCC/IAR English Language Proficiency Assessment (ACCESS), Dynamic Learning Maps Alternate Assessment (DLM-AA), PSAT and SAT Student Mobility Enrollment Average Class Size
  EIS	Employee & Position Educator Equity
  ELIS	Licensure & Endorsement Professional Development Activities Teacher Retention
  EPS	District and school(s) contact information, including address
  I-STAR	IEP
  5-Essentials	School level environment

  
  
• ​​Where does Ed360 get its financial data?

  District financial data comes from:

  • Annual Financial Report (AFR)
  • Evidence Based Funding (EBF) Distribution Calculation
  • Electronic Grant Management System (eGMS).
  • Financial Reimbursement Information System (FRIS)
  • School District Budget submitted by districts
    

  
  
• What optional (opt in) services .are available in the Ed360 dashboard?
  • Plickers - a classroom assessment tool
  • NWEA MAP – local assessment
  • Further Ed360 documentation available on ISBE.net
  • See Administrator FAQ for opt in details
  • Renaissance Star – local assessment
  • Further Ed360 documentation available on ISBE.net
  • See Administrator FAQ for opt in details
  • Ed Leaders Network – learning community and professional development in collaboration with the Illinois Principals Association
    

  
  
• Does Ed360 contain financial data?

  Yes, as of January 2020 a Finances menu was added to Ed360. The Ed360 Financial Dashboard One Pager provides a glimpse of what the Financial Dashboard offers. An expanded Finances Menu FAQ is also available on the ISBE.net/Ed360 page.

• How current is Ed360's data?

  Ed360 data updates nightly from the ISBE Data Warehouse. New data will be available in Ed360 the day after a source system is updated.

  We encourage districts to use ISBE SIS and EIS Web Services to automate student data transmissions.

• ​How can I extract charts, graphs and tables from Ed360 to use for presentations or reports?

  Charts and graphs: Select the “hamburger" icon in the upper right-hand corner of a chart to export or print it. 
  

  Tables: Select the appropriate export option button in the upper right-hand corner of a table to export or print it. For multi-page tables, select Full CSV to download all data at once.
  

• ​​What if the data in Ed360 is wrong or incomplete?

  All data in Ed360 flows from district submissions to state systems by way of the ISBE Data Warehouse. If incorrect or incomplete information appears in Ed360, then the data in one of the source databases must be incorrect. When district personnel correct the data in a source database, Ed360 will reflect the change(s) the next day.

• ​​How can I make recommendations for improvements and enhancements?

  Many updates and improvements in Ed360 are driven by user feedback. Use Ed360's feedback tool – the conversation bubble icon in the upper right-hand corner of the Ed360 header – to submit or "like" suggestions for improvement.

Ed360 Access and Security

• ​How do I get access to Ed360?

  If you are a District Administrator, you can access Ed360 using your district-based email if it is associated with G Suite (Google Apps for Education) or Office 365.

  • To log on for the first time, navigate to https://ed360.isbe.net and log in using your G Suite or Office 365 email credentials.
  • Explore what's available in Ed360 and if you decide you would like to opt in, follow the four-step process outlined on the first two pages of the Ed360 Opt-in Guide.

  
  

  After a District Administrator opts in, other district employees will also have access to Ed360, depending on their position code and associated role in the Employment Information System (EIS), as long as they use their district-based G Suite or Office 365 email credentials.

  If you are not a District Administrator, you will not have access to Ed360 unless your District Administrator opts in. Also, your position code (in EIS) must be active for the current school year, and you must use your district-based G Suite (Google Apps for Education) or Office 365 email credentials to log in.

• ​I'm having problems accessing Ed360. What should I do?

  There are several reasons why you may not be able to log in:

  •  Your district has not opted in to Ed360
  • The email address you used to login was not found in EIS
  • You do not have an active employment record in EIS
  • You do not have an active position in the current school year in EIS

  
  

  If you encounter issues, contact your district supervisor.

• ​​Why can I only see my own profile information?

  There are several reasons you may not be able to see any Ed360 data:

  • You do not have an active position in EIS for the current school year
  • You do not have course data in SIS for the current school year
  • The Ed360 Role associated with your EIS position code is General Access
  • If your Ed360 Role is General Access, consult with your District Administrator to determine an appropriate role; then, work with your district EIS Coordinator to make the necessary change in EIS. Refer to the Ed360 Opt-In Guide, especially pages 3-6, for step-by-step guidance.

  
  

  If you see data on your landing page that appears to be incomplete or inaccurate, contact your supervisor or district data coordinator to ensure the data in the six ISBE State Support Systems (EIS, SIS, ELIS, EPS, I-STAR, 5-Essentials) are correct.

• ​I can't see information for my entire school or for my entire district. How do I get permission to see more information?

  Ed360 uses role-based security following Family Educational Rights and Privacy Act (FERPA) guidelines. Access to Ed360 is based on EIS employment + position records. 

  To change your Ed360 access level, consult with your District Administrator to determine an appropriate role; then, work with your district EIS Coordinator to make the necessary change in EIS. Refer to the Ed360 Opt-In Guide, especially pages 3-6, for step-by-step guidance.

• ​If I work in two different schools, do I need to login separately to see data for the other school?

  This answer depends on whether the two schools are in the same district.

  If they are in the same district, no, you do not need a separate login.

  • The school you are viewing data for is listed at the top left of the Ed360 screen.
  • To view a different school, click your profile icon in the upper right corner of the screen. All schools in which you work should be listed. Click on the school you wish to view to switch to the home page for that school.

  
  

  If the schools are not in the same district, yes, you will need to login separately using the G Suite (Google Apps for Education) or Office 365 district-based email account for the district you wish to view.

• ​Is my district's data safe in Ed360?

  Ed360 follows the guidelines of the Family Educational Rights and Privacy Act (FERPA) while focusing on local control of data. Ed360 is a role-based system, so it automatically maps system roles to district data sent into EIS. When a District Administrator opts into Ed360, district EIS data determines access levels of their teachers and principals. EIS is a secure state data collection that requires the approval of a District Administrator to access.

  Key Points:

  • ISBE conducts periodic third-party “white hat" testing.
    
  • Ed360 uses G Suite or Office 365's secure sign-in to control user access. 
  • Ed360 does NOT collect, store or manage user passwords. Users authenticate using their district's G Suite or Office 365's sign-in.
  • If you need to update or reset your district G Suite or Office 365 email password, please contact your district information systems team.
  • Disabling a district G Suite or Office 365 account removes user access to Ed360.
  • Ed360 data is encrypted “at rest" (in an ISBE database) and while “in transit" (sent over the internet).
  • We recommend districts monitor their privacy policies and encourage educators to be good stewards of data under the protection of FERPA and the Illinois School Student Records Act.
  • Learn more about student data privacy here.

Academic Information

• ​Can I view academic information for the entire district or my entire school?

  Ed360 uses role-based security following Family Educational Rights and Privacy Act (FERPA) guidelines. Which data you can see in Ed360 is based on EIS (Employment Information System) employment + position records. For example, school administrators can see school-wide data, and district administrators can see district data.

• ​Can I view academic records for a specific student?

  Teachers can only see records for students in their current class or classroom according to SIS student-teacher course assignments.

  School Administrators can only see records for students in their school.

  ROE Administrators and EFE Administrators can not see student level data.

  Student records can be accessed by typing a student name in the search box at the upper right hand of the Ed360 webpage, or by selecting them directly from a course roster.

  

  To see class rosters, both Student Information System (SIS) and Employment Information System (EIS) employment & position records must be current.

• ​Where do I find state academic assess​ment results?

  District and School Administrators can see aggregate results for their district or school by going to the Academics Menu and selecting the assessment you want to see.

  Teachers, School Administrators and District Administrators may also see results for individual students by selecting an individual student record and clicking on the Assessment History tab.

  • Student records can be accessed by typing a student name in the search box at the upper right hand of the Ed360 webpage, or by selecting them directly from a course roster.
  • Teachers can only see records for students in their current class or classroom according to SIS student-teacher course assignments
  • Information is only available for assessments completed while the student was attending your school or district.

  
  

  Current academic results in Ed360 include: Kindergarten Individual Development Survey (KIDS), Illinois Science Assessment (ISA), PARCC/IAR, English Language Proficiency Assessment (ACCESS), DLM-AA, PSAT and SAT as well as Community College Remediation Rates and Career and Technical Education (CTE)

Related Information

• How is Ed360 different from the State Report Card?

  The State Report Card provides a snapshot of aggregate data; it is updated annually for accountability purposes.

  Ed360 refreshes daily from the ISBE Data Warehouse. Ed360 data is intended for use at the classroom, school, and district levels to inform instructional decisions and school- or district-improvement planning.

• Where can I learn more about web services?

  Web services, a simple and secure method to programmatically automate the sending and retrieving of batched data, is hosted on a secure web server. Further information about web services is available for SIS and EIS.

• ​What is the Data Quality Dashboard?

  The Data Quality Dashboard is an interactive tool designed to provide feedback to districts on the accuracy of their submitted EIS and SIS data. It displays audits that identify data discrepancies and provide pathways to correct potential data errors, which will translate into accurate data for Ed360.​​​​​​​​​​​​​​​​​​​​​
  

  
  

​What are the benefits of opting-in...

• ...To Ed360?

  The goal of Ed360 is to provide administrators and teachers with active, live data on student performance to encourage data-driven instructional practice and provide instructional support resources for educators.

  The Ed360 Administrator User Guide provides guidance, geared to District & School Administrators, on how to get started with Ed360, how to navigate, and what is available in Ed360.

• ...To Plickers?

  Combining Ed360 and the Plickers assessment platforms helps educators:

  • Identify students' academic strengths and weaknesses.
  • Identify and address potential understanding and recurring misconceptions regarding taught material in real time.
  • Make more informed, data-driven decisions designed to improve student learning.
  • Quickly create targeted differentiation groups and cohorts.

  
  
• ...To ELN?

  Ed Leaders Network provides high quality, on-demand professional development courses and micro-credentials. A dynamic professional networking community facilitates learning and interaction with your peers and leadership experts from across the country.

  ISBE creates courses and shares information aligned to statewide initiatives and foundational services via ELN.

• ...NWEA MAP?

  If your district is already using the NWEA MAP assessments to track your students' academic progress, seeing the MAP assessment results in context with other assessment and longitudinal data will help your educators develop a more robust picture of student strengths and weaknesses.

• ...Renaissance Star?

  If your district is already using Renaissance Star assessments to track your students' academic progress, seeing the Star assessment results in context with other assessment and longitudinal data will help your educators develop a more robust picture of student strengths and weaknesses.

Administration

• What costs are associated with using Ed360?

  Ed360 is currently free and a sustainability plan is in place to ensure costs are incurred.

• How can I view teacher licensure information for my school or district?

  To see all instructional staff by school, select Educator > Overview. A table at the bottom of the page will list summary information by school. Clicking underlined numbers in the columns dealing with credentials, approvals and licensure will open a detailed view of the educators in that category.

  

  For more detailed staff information: From any page in Ed360, select Educator Licensure in the Educator menu.

  • District Administrators can use the District/Schools filter to see educators at a specific school. School Administrators can only view educators at their school.
  • You can filter your view by employment categories, position, endorsement, and approvals.
  • Once you select a specific educator you will be able to see demographic data, Licensing, Employment Information, Postsecondary Degrees and Professional Development Credits.

  
  
• How do I change a user's role to allow greater access to Ed360?

  Default access levels for Ed360 are on employee positions reported to EIS. For example, District Superintendent positions in EIS are automatically assigned a default Ed360 role of District Administrator. You may change access levels of employees by logging into EIS and updating Ed360 Roles. Refer to the Ed360 Opt In Guide, especially pages 3-6, for step-by-step guidance.

• ​I opted in to Ed360 and/or an opt in service. If I change my mind, can I opt out?

  Yes, it is possible to opt out of Ed360 and each of the opt in services. Please send your request to Ed360@isbe.net. After a district opts out of Ed360, district employees will not have access to any opt-in service, such as Plickers, NWEA MAP, etc.

  • (Note: District Administrators can access Ed360 without opting-in the district. School Administrators and Teachers will not be able to access Ed360 unless a District Administrator opts in. )

  
  
• ​​If I opt in to NWEA MAP or Renaissance Star, am I agreeing to share my MAP data with other schools?

  No. When you opt in to NWEA MAP™ or Renaissance Star, your data is not shared with anyone outside your district. However, if a student switches districts, the respective data will follow the student as long as the new district has opted in to the local assessment.

Schools

• ​How do I look at data for each school in my district?

  The upper right corner of the homepage includes a user's Profile icon, which includes the ability to toggle between schools, based on a user's access level (District Administrator or School Administrator).

  • A District Administrator will be able to toggle between all schools within the district
  • A School Administrator will be able to toggle between the school(s) that they have access to, based on the work locations connected to their EIS position code.

  
  
• Where can I see demographics for my school?

  Student and teacher demographics are displayed on the home page. Both pie charts default to Race/Ethnicity, but can be switched to Gender using the dropdown menu.

• Where do I find attendance information for my district or school?

  From any page in Ed360, select Enrollment, then Student Attendance.

  • District Administrators can use the District/Schools filter to see attendance at a specific school. School Administrators can only view attendance at their school.

  
  
• Can I compare my data to ot​her schools?

  Yes, Ed360 allows you to compare key, intrastate metrics for your district (and its schools) against other districts (and their respective schools), as well as evidence-based funding (EBF) financial data.

  To compare academic metrics, select the Schools Menu, then School Compare.

  •  On the left side of the screen, use the district dropdown menu to search for other districts. Select the districts you want to compare.
  • From the selected districts, the respective schools will populate in the center chart. Click the red 'Add' button to populate the comparison chart near the bottom of the page.

  
  

  To compare EBF data, select the Finances menu, then EBF > Peer Comparison.

  • You can select up to 10 peers to compare.
  • Selections can be filtered by tier and region.

  
  
• ​What information does the Finances menu provide?
  • Annual Financial Report (AFR) - including revenues, expenditures, financial profile score, fund balances, trends and peer comparisons for 10 years
  • Budget summary and budget variance comparisons
  • Budget forecasting tool – designed to assist in preparing scenarios to forecast future budgets for planning purposes
  • Grant management – including grant cycle, current status, and grant budgets
  • Program reimbursements – including allotments, budget, unexpended budget, expenditures, disbursements and payment schedule
  • Evidence-Based Funding (EBF) - including adequacy level, local resources, state contribution, student population allocation, trends and peer comparisons for up to 10 districts
  • For further information about the Finances menu, please see the Finances Menu section of the FAQ.​​​​​​​​​​​​​​​

  ​
  

Academics

• ​How​ will using Ed360 help me teach?​

  Using Ed360 helps Illinois educators:

  • Identify students' academic strengths and weaknesses
  • Identify and address potential recurring impediments to student learning (e.g., problems with attendance or difficulty in mastering prerequisite knowledge or skills) before they negatively affect student success
  • Make more informed, data-driven decisions designed to improve student learning
  • Increase student achievement and close achievement gaps
  • Quickly create targeted differentiation groups and cohorts

  
  
• W​here can I find my class rosters?

  The homepage displays the Teacher Schedule and provides a list of the teacher's current year courses. Each class section listed in the Teacher Schedule section is hyperlinked. Click on a hyperlinked class section to display the student roster. Additionally, the class roster provides hyperlinks for each student in the course; a user can access individual student profiles from the class roster.

• ​How can I view detailed assessment results for my students?

  From the homepage Teacher Schedule table, select a class section to display the class roster. The class roster defaults to the Overview tab showing available assessments. Clicking on a student name or assessment score will take you to the student's record. Clicking on an assessment tab (ie PARCC/IAR) will take you to the assessment results for the entire class.

Licensure

• ​​How do I see my licensure records?

  Click on your profile icon in the upper right corner of the Ed360 page and select My Account. Your Profile information includes Licensure and Endorsement information, as well as years of experience, postsecondary degrees, and professional development credits.

• ​Does Ed360 track Professional Development hours?

  Yes, Ed360 will report Professional Development hours in your licensure records if those hours are recorded in ISBE's Educator Licensure Information System (ELIS).

• ​​Does Ed360 help me earn Professional Devel​opment hours?

  No, Ed360 does not help you earn Professional Development hours.​​
  
  

• What financial data is available in Ed360 via the Finances menu?
  • Annual Financial Report information, including revenues, expenditures, financial profile score, fund balances, and trends and peer comparisons for up to 10 years;
  • Budget summary and budget variance comparisons;
  • A budget forecasting tool designed to assist districts in preparing various scenarios to forecast future budgets for planning purposes;
  • Grant management information, including grant cycle, current status, and grant budgets;
  • Program reimbursements, including allotments, budget, unexpended budget, expenditures, disbursements, and payment schedule; and
  • Evidence-Based Funding, including adequacy level, local resources, state contribution, student population allocation, and trends and peer comparisons for up to 10 districts statewide.

  
  
• ​​How does using Ed360 help business managers and administrators?

  Using Ed360 helps business managers and administrators: 

  • Export financial graphs to use in presentations to school boards, community, staff etc.
  • Analyze historical financial data and create five-year budget forecasts to assist in future planning.
  • Create peer comparisons of school districts to assist in making informed decisions.
  • Obtain grant application status. 
  • View information about disbursements including amounts still outstanding.

  
  
• ​​How often is the Ed360 financial data updated?

  Ed360 data updates daily from the data warehouse, therefore all data will update a day after the source system updates. For example:

  • Annual Financial Report – updated on an annual basis once Districts submit
  • Budget – updated on an annual basis once Districts submit
  • Evidence Based Funding – updated on an annual basis
  • Grant Management – as current as the District submission
  • Program Reimbursement – updated every night

  
  
• ​Are districts required to submit reports through Ed360 for the Finances menu?

  No, districts do not submit reports through Ed360. All data displayed is from reports stored in the ISBE Data Warehouse:

  • Annual Financial Report (AFR) 
  • School District Budget Form
  • Electronic Grants Management System (eGMS) 
  • Evidence-Based Funding (EBF)
  • Financial Reimbursement Information System (FRIS)

  
  
• Does the Finances menu feature public data?

  These areas utilize public data: 

  • Annual Financial Report (AFR) 
  • School District Budget Form 
  • Evidence-Based Funding (EBF)
  • Financial Reimbursement Information System (FRIS)

  
  

  This area does not utilize public data:

  • Electronic Grants Management System (eGMS)

  
  
• Who has access to the Finances menu?

  The Finances menu is visible to users with the following Ed360 Roles:

  • District Admin
  • School Admin
  • ROE Admin
  • EFE Admin

  
  
• ​I cannot log in to Ed360 to use the Finances menu. How can I get access?

  If you are not a District Administrator, you will not have access to Ed360 unless your District Administrator opts in.

  Access to the Finances menu is based on Employment Information System (EIS) position data.  Your position determines the level of access to Ed360, including the Finances menu. 

  • Your position code (in EIS) must be active for the current school year, and you must use your district-based G Suite (Google Apps for Education) or Office 365 email credentials to log in.
  • If your current Ed360 code does not have access to the Finances menu, consult your District Administrator to determine an appropriate Ed360 role; then, work with your district EIS Coordinator to make the necessary change in EIS. Refer to the Ed360 Opt-In Guide, especially pages 3-6, for step-by-step guidance.
  • If you do not have EIS position data or an IEIN, you will need to gain both before you can access Ed360 and the Finance menu.
  • An IEIN can be obtained via ELIS (Educator Licensure Information System); the ELIS Team created this training video on "How to Create an ELIS Account" to explain the necessary steps.
  • For specific ELIS technical questions, please contact the ELIS Team; their contact information is listed at the bottom of their ISBE webpage.
  • Using your IEIN, collaborate with your district EIS Coordinator to create an EIS employment + position record.
  • We suggest the Ed360 User position code (902). It was created specifically for employees who are otherwise considered non-certified staff. Accompanying salary and evaluation data are not required.
  • Ed360 User is the only EIS position code that does not have a default Ed360 Role. Your district EIS Coordinator must manually set the Ed360 Role to the role you deem appropriate.
  • For specific EIS technical questions, please contact the EIS Team at datahelp@isbe.net.

  
  
• Can a district upload a budget into the Forecasting tool?

  No, this feature is currently not available.

• How can I recommend a​ new feature for the Ed360 Finance dashboard?

  Many updates and improvements in Ed360 are driven by user feedback. Use Ed360's feedback tool – the conversation bubble icon in the upper right-hand corner of the Ed360 header – to submit or "like" suggestions for improvement.

• Where does the Ed360 Finances data originate?
  • Annual Financial Report (AFR)– This data is from the Annual Financial Report submitted by districts.
  • Budget – This data is from the School District Budget submitted by districts.
  • Evidence Based Funding – This data is from the EBF Distribution Calculation.
  • Grant Management – This data is from Electronic Grant Management System (eGMS).
  • Program Reimbursement – This data is from the Financial Reimbursement Information System (FRIS).​
    

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