GATA Grantee Registration Portal Open
The grantee prequalification registration portal is now active for fiscal year 2018, and may be accessed directly on the
Grant Accountability and Transparency Act (GATA) website. All grantees must complete the registration process and be qualified to do business with the state of Illinois.
To be qualified to
apply for a fiscal year 2018 grant award, an entity must complete the following four steps:
Authentication (New for fiscal year 2018)
The Grantee Portal can be accessed through the Grantee Links heading on the GATA website. A personal or business email address is required to establish an account. Authentication is required through the Illinois.gov authentication portal. It establishes or verifies the relationship between an individual and the organization they represent. Authentication is performed once for each individual associated with a registration. If your email was not previously associated with the organization that you represent, click the “Create a new account" link below the “Sign in" button. After you have entered the required information you will receive a confirmation email that will instruct you to click a link to complete the account creation process. For help with the Illinois.gov Authentication Portal please visit the
Accounts Page. Additional instructions may also be found on the
Grantee Portal FAQ Page.
Once your Illinois.gov account is created you must return to the Grantee Portal log in screen and enter your user name and password to continue. The system will then ask for your organization's DUNS number. If the DUNS number for your organization is on record with GATA from the previous year the system will associate you with your organization. The process may require the approval of the primary GATA system registrant for your organization. After accessing your entities registration information, you must click the “Edit" button found near the top of the screen. This will allow you to correct/confirm the listed information and select the appropriate organization type for your entity.
If the DUNS number that you enter is not found in the GATA system, the system will invite you to create a new grantee account for the entity related to that DUNS number. Please confirm that you entered the correct DUNS number before creating a new account. Creation of a new grantee account is accomplished by providing your organization's:
- DUNS number, (View
instructions on obtaining a DUNS number);
- Organization type (NOTE: school districts, special education joint agreements and education for employment consortiums should select “School District");
- Secretary of State ID (NOTE: the following types of organizations have been deemed EXEMPT from this requirement: school districts, colleges, universities, regional offices of education, special education joint agreements and education for employment consortiums);
- Organization name; and
All entities must be qualified to do business with the State of Illinois. To be qualified for a grant award, an entity must:
- Be registered in the GATA Grantee Portal system as described above;
- Have a valid DUNS number, (View
instructions on obtaining a DUNS number);
- Have a current SAM.gov account, (View
instructions on obtaining a SAM Cage Code);
- Not be on the Federal Excluded Parties List, (
Verify utilizing the Quick Search);
- Be in Good Standing with the Illinois Secretary of State, as applicable) (
Verify Good Standing). (NOTE: the following types of organizations have been deemed EXEMPT from this requirement: school districts, colleges, universities, regional offices of education, special education joint agreements and education for employment consortiums.);
- Not be on the Illinois Stop Payment list; and
- Not be on the Department of Healthcare and Family Services Provider Sanctions list.
Pre-qualification status will be verified after Grantee Registration is submitted and nightly thereafter. If an entity has a pre-qualification issue, the specific issue and remediation support is provided thru the grantee portal. Entities on the Federal Excluded Parties List are not eligible to do business with the State of Illinois.
Fiscal and Administrative Risk Assessment (ICQ)
Entities must complete a fiscal year 2018 Internal Controls Questionnaire (ICQ) as the Fiscal and Administrative Risk Assessment. The ICQ is completed once, annually for each fiscal year. All state agencies will utilize the results of the ICQ. The entity can access the ICQ from the grantee portal. The portal provides access to prior year ICQ responses for those entities that received grants in fiscal year 2017. The fiscal year 2018 ICQ template must be completed prior to making application for a fiscal year 2018 grant. The ICQ should be completed by someone with financial or accounting experience.
The status of compliance with each of the requirements described above is displayed in the Grantee Portal for each registered entity. Again, completion of these four steps is required prior to making application for funding for fiscal year 2018.
Entities must also complete a programmatic risk assessment for each grant award in fiscal year 2018. The programmatic risk assessment will be included in each electronic grant application through ISBE. Paper grant applicants will be directed to the IWAS system once applications have been received.
The ISBE “GATA Grantee Status Report" provides updated status information for all ISBE grantees and can be found under “Resources" on the left side of the
ISBE GATA website. Please direct any questions you might have related to the GATA registration and pre-qualification process to
GATA@isbe.net or 217-782-5630.