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Title III​ grant funds are distributed through an application process to Local Education Agencies. Applications are processed through IWAS by the Multilingual Department. Districts must send an Intent to Apply (ITA) for Title III grants to plan for the school year. The district then submits their Consolidated District Plan (CDP) to coordinate funding across grants. The Language Instruction Educational Program (LIEP) and Immigrant Student Education Program (ISEP) also fall under the umbrella of Title III. See more information about these below.

 Language Instruction Educational Program (LIEP)

 Immigrant Student Education Program (ISEP)

The list of eligible and non-eligible school districts that have submitted an Intent to Apply for the FY22 Immigrant Student Education Program grant is now posted (please see below). Under Title III of the Elementary and Secondary Education Act (ESEA), as amended by Every Student Succeeds Act (ESSA), eligibility and funding for the Title III Immigrant Student Education Program grant must be based on the total current year enrollment of immigrant students in the district and non-public schools within the district's boundary. School districts that have met all the following conditions are eligible for the Immigrant Student Education Program Grant:

  1. District submitted an intent to apply for the Immigrant Student Education Program grant for FY22, and
  2. District has reported immigrant student enrollments to the Illinois State Board of Education in the current school year;
  3. District has shown a significant increase (either 3 percent or 50 students, whichever is less) over the average immigrant student enrollment for the preceding two fiscal years; and
  4. District has reported the enrollment of a minimum of 10 immigrant students.

District Lists

An eligible immigrant student for the purpose of this grant, according to federal regulations, is defined as a student: 1) ages 3 through 21; 2) not born in any of the 50 states, the District of Columbia, or the Commonwealth of Puerto Rico; and 3) who has not been attending one or more schools in any one or more states for more than three full academic years.

For FY22 eligible districts, your immigrant education funding allocation has been loaded to your district’s FY22 Title III Immigrant Student Education Program application. The title of this grant application is EL – Title III Immigrant Student Education Program (ISEP). You will need to request authorization in IWAS to the EL – Title III Immigrant Student Education Program system to access the application. Your superintendent can authorize the approval. To create an application, select "Year: 2022" and choose "Create Application." If a checkbox appears, the applicant must select "Yes" before creating an application.

For any school district that had an immigrant grant in FY21 and did not expend all of the available funds, districts are required to submit a FY22 Immigrant Student Education Program grant application to access their carryover funds. Failing to do so may result in the district's losing its carryover funds by the end of the FY22 grant period.

Due Date:  To ensure a September 1, 2021, start date, complete and submit the application to ISBE by January 14, 2022.  The extended due date is provided as ISBE recognizes the unique challenges Local Education Agencies are experiencing and the necessary time needed to prepare a well-defined and complete application.  However, ISBE cannot distribute payments until the application is approved and required expenditure reports are submitted.

To view the Expenditure Report and GATA requirements please click on the drop down below titled: "Additional Expenditure Report for FY 2022 Grants"

Resources

 Intent to Apply (ITA)

​FY 2023 EL - Title III Intent to Apply Application for the Language Instruction Educational Program and Immigrant Student Education Program is now available through IWAS

The EL - Title III Intent to Apply Application is now available for school year 2022-23 (fiscal year 2023) through IWAS. The due date for the application is March 1, 2022. Only districts that plan to apply for FY 2023 federal Title III funding must submit the EL - Title III Intent to Apply Application. These districts will also be required to submit the Consolidated District Plan and the EL-Title III Language Instruction Educational Program (LIEP) Application and/or Immigrant Student Education Program (ISEP) Application to complete the application process for FY 2023 funds.

Purposes for Title III funds [20 U.S.C. 6825] are to provide for the following supplemental services:

  1. Developing and implementing new language instruction educational programs and academic content instructional programs for English Learners (ELs) and immigrant children and youth.
  2. Carrying out highly focused, innovative, locally designed activities to expand or enhance existing language instruction educational programs and academic content instructional programs for ELs and immigrant children and youth.
  3. Implementing schoolwide programs within an individual school for restructuring, reforming, and upgrading all language instruction educational programs and academic content instruction for ELs and immigrant children and youth.
  4. Implementing agencywide programs for restructuring, reforming, and upgrading all relevant programs, activities, and operations relating to language instruction educational programs and academic content instruction for ELs and immigrant children and youth.
  5. Providing effective professional development to classroom teachers, principals, school leaders, administrators, and other school- or community-based organizational personnel including parent, family, and community engagement activities.

REMINDERS FOR FY 2023

  1. A district that wishes to apply for any Title III funds for which it is eligible in FY 2023 MUST create, complete, and submit the EL - Title III Intent to Apply Application by March 1, 2022.
  2. Enrollment information is NOT included within the application. Districts should review their EL student enrollment data in the Student Information System (SIS) and add or correct enrollment data as necessary to accurately reflect their EL student enrollment totals and periods of service. Comparing the existing school year data to the enrollment data in SIS for SY 2020-21 should provide a general indication of any major discrepancies. Title III requirements specify that a district that will generate at least $10,000 in LIEP formula funding may apply as a single district. A district that will generate less than $10,000 has the option to form a cooperative with other districts to jointly generate at least $10,000 in LIEP funding. The required threshold of $10,000 does not apply to ISEP.
  3. Student enrollment information will be extracted from SIS on or about April 29, 2022, to calculate projected allocations for federal Title III LIEP grants. All information should be accurate as of April 28, 2022. Beginning in FY 2023, EL enrollment data used for Title III funding allocations will be based on home schools.
  4. The EL - Title III Intent to Apply Application will collect information on the program contact person, private school consultations, and private school EL students.

Please make sure that your approval groups are properly assigned through IWAS in order to access and transmit your application. Technical assistance on items not covered by the instructions may be obtained from the Multilingual Department at multilingual@isbe.net​ .

Guidelines

 Expenditure Report

Public Act 100-0997PDF Document, enacted on August 20, 2018, made significant changes to the Grant Accountability and Transparency Act (GATA), including the addition that details new expenditure reporting requirements. Section 125 of GATA requires grantees to submit a new expenditure report if a state or federal grant is executed more than 30 days after the grant effective date. As a reminder, all state or federal grants in the FY 2021 grant cycle executed (i.e., approved by ISBE) more than 30 days after the grant effective date (i.e., start date) will require the grantee to submit an expenditure report that reflects eligible expenditures from the grant start date through and including the date of execution.

Program allocations are final and based on the final FY 2021 appropriation.  This grant is contingent upon and subject to the availability of funds. The state, at its sole discretion, may terminate or suspend the grant, in whole or part, without penalty or further payment being required, if the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to uphold such obligation or if funds needed are insufficient for any reason (30 ILCS 500/20-60).

Grant Accountability and Transparency Act Requirements:

Applicants must ensure Grant Accountability and Transparency Act (GATA) requirements are met before the FY 2021 state or federal grant application is fully executed.  Applicants must complete prequalification registration in the GATA portal and complete a Fiscal and Administrative Risk Assessment via an Internal Controls Questionnaire (ICQ).  The GATA portal can be accessed at https://grants.illinois.gov/portal/.

The steps below are necessary to fully execute the FY 2021 grants:

  1. Grantee must register and complete the Internal Controls Questionnaire (ICQ)
  2. Complete and submit the Organizational Risk Assessment via IWAS. Results will apply to all FY 2021 grants.
    • ISBE Grant-Specific Assessments will be included in each FY 2021 grant.
    • A combination of the results of the two risk assessments will generate the Programmatic Risk Conditions in each grant.
  3. Submit FY 2021 grant applications to ISBE. 
  4. The respective ISBE program area will review and approve the application.

To create and submit the application, an IWAS user must obtain and receive access and approval level by the Local Education Agency's superintendent.  For technical assistance, please contact the Multilingual Department at multilingual@isbe.net.

 Program Budget Amendments

When creating a budget amendment for Title III grants on IWAS, please follow the Title III Amendment Guidelines. Districts may proceed to create a budget amendment on IWAS only after the initial budget has been approved.

If you have questions about Title III budgets or budget amendments, please contact your assigned consultant in the Department of Multilingual Services at (312) 814-3850.​

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