Position
Procurement Specialist/Conference Planner (Consultant #787)
Department
Procurement Services
Anticipated Starting Salary Range
$49,716 - $60,719
Full Salary Range
$49,716 - $78,141
Office Hours
Monday – Friday 8:00 a.m. – 5:00 p.m.
Posted Date
November 13, 2026
Closing Date
Open Until Filled
Reporting to the Director, assists with various procurement activities; performs duties related to coordinating the agency conference/travel activities.
Duties and Responsibilities
- Attends and assists at bid openings.
- Assists in the completion of administrative reviews of proposals.
- Assists with sole source procurements, small purchases, and formal solicitations as needed.
- Contacts outside vendors to locate and secure meeting space and rooming blocks for agency functions.
- Negotiates and monitors vendor contracts.
- Maintains conference/workshop contract files.
- Assist with agency contract obligations.
- Maintains contract and procurement files.
- Maintains electronic file of scanned contracts.
- Updates and maintains the contract tracking system.
- Tracks and files required insurance certificates, mandatory contractor trainings, and multi-year certifications.
- Tracks receipt of post-performance reviews.
- In coordination with the agency's Records Management Coordinator, serves as department liaison for records management.
- Participates in department, center, and agency training and/or cross-functional teams as designated by management.
- Assists with obligations.
- Assists with Business Enterprise Program (BEP) and veterans' compliance and spend and compliance.
- Assists in creating board reports.
- Assists with education purchasing program.
- Assists with expenditure review scheduling and preparation.
- Assists with other required agency reporting.
- Serves as obligations back up as needed.
- Performs other duties as assigned.
Required Qualifications
- Bachelor's degree in Business or Accounting, or, a High School Diploma with a combination of four years of education, training, or experience. (COPY OF TRANSCRIPTS REQUIRED AT TIME OF APPLICATION)
- One year of experience (in addition to education requirements) in contract processing, procurement, or other business related field.
- Working knowledge of Microsoft Word and Excel.
- Excellent oral and written communication skills.
Preferred Qualifications
- Experience with Bid Buy, the State's e-Procurement system.
- Knowledge of State of Illinois Procurement.
- Knowledge of conference planning.
