The Every Students Succeeds Act contains a short but significant provision requiring LEAs to report not only district-level expenditure data but also, for the first time, school-level expenditure data. This reporting will begin with FY19 data and will be reported on the Illinois Report Card. LEAs are required to report actual personnel and non-personnel expenditures of both site-specific and district centralized expenditures. Expenditures will be shown at the site level and must be disaggregated by source of funds (federal vs. state/local).

Site-Based Expenditure Reporting Guidance (Updated April 2019)

MARK YOUR CALENDARS!

IWAS is open for FY 2019 Site-Based Expenditure reporting from July 1, 2019 to August 15, 2019.
Edits to submissions may be made until August 30, 2019.

OFFICE HOURS to discuss Site-Based Expenditure Reporting with the ISBE team are available every Thursday from 9:00 a.m. to 12:00 p.m. in July and August. Additional hours outside of usual Thursday slots have been added to meet demand. To view available office hours and sign up for a 15-minute slot, visit calendly.com/site-based.

What's New?

What is Site-Based Expenditure Reporting and how do I prepare for it?

Core Resources for All LEAs

Site-Based Expenditure Reporting Guidance - Guidance 2.0, 04/23/2019
Guidance 2.0 Release Letter to Districts, 04/23/2019
Guidance Release Video for School Business Officials, 03/07/2018
Guidance Release Webinar for District Leaders, 02/02/2018

Webinar Recording
Webinar Content Q & A (Updated March 9, 2018)

Implementation Preparation Video for School Business Officials, 05/01/2018
Suggested District Implementation Timeline, 04/17/2019

Suggested District Implementation Timeline, tab1 - PDF for easy printing
Suggested District Implementation Timeline, tab2 - PDF for easy printing

Supplementary Resources for All LEAs

Federally-Funded Expenditures - Webinar for District Leaders, 07/02/2019

Federally-Funded Expenditures - Webinar Slides, 07/02/2019

Centralized Expenditure Allocation Methodologies - Webinar for District Leaders, 06/11/2019

Centralized Expenditure Allocation Methodologies - Webinar Slides, 06/11/2019

Students Educated Outside the District - Webinar for District Leaders, 05/14/2019

Students Educated Outside the District - Webinar Slides, 05/14/2019

Excluded Expenditures - Webinar for District Leaders, 01/07/2019

Excluded Expenditures - Webinar Slides, 01/07/2019

Resources for Special Circumstances

How do I collect and submit Site-Based Expenditure Reporting data?

Core Resources for All LEAs

Supplementary Resources for All LEAs

LEAs may choose to manually enter their final data –or– upload their final data in an Excel file. These resources are for LEAs that choose to upload.

LEAs may choose to work with a vendor to arrive at their final data –or– calculate their data themselves. These optional resources are for LEAs that will be doing their own data calculations and may want assistance in moving from their general ledger to reportable site-based expenditure data.